GreySheeters Anonymous (GSA)

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Service Conference Pre-Conference Focus Group Meetings

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Greetings, Greysheeters...

The Conference Committee of the GSA World Service Board of Trustees will be holding a series of Pre-Conference Focus Group Meetings with Area Delegates and Alternate Delegates during the last week in July.

The purpose of the July Pre-Conference Focus Groups is twofold:

  1. To gather input from Area Delegates about issues that need to be addressed at GSA’s first World Service Conference in August 2010
  2. To educate Area Delegates about the events that will lead up to the first World Service Conference and their role in the design of a service infrastructure for our fellowship that will fulfill GSA's primary purpose and adhere to the 12 traditions and concepts.

These meetings are for Area Delegates and Alternate Delegates ONLY.
Meetings will be conducted using LiveMeeting technology.
Participants will receive a detailed agenda and more information the week before the focus group meetings.

Listed below is the meeting schedule. All times Eastern.

Monday, July 27, 2009

  • 12:00 noon (to accommodate people in U.S. with daytime availability plus those in Europe and Middle East)
  • 7:00 p.m.
  • 9:00 p.m.

Tuesday, July 28, 2009

  • 12:00 noon (to accommodate people in U.S. with daytime availability plus those in Europe and Middle East)
  • 7:00 p.m.
  • 9:00 p.m.

Focus groups are for Area Delegates and Alternate Delegates Only. If you are a Delegate or Alternate Delegate for your Intergroup Area, choose the meeting time that best fits your schedule. You may participate in more than one session. Each session will be no more than 90 minutes long.

If you attend a meeting in a region that has not yet formed an intergroup and does not yet have an Area Delegate, contact the Board liaison for your region for assistance. To find out who your Board liaison is, go here: http://www.greysheet.org/cms/intergroup-areas.html. To learn more about the GSA service structure and its components, go here: http://www.greysheet.org/cms/purpose.html.

 

Policy and Procedures Committee

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Bylaws Committee is now called the Policy and Procedures Committee

Co-Chair: Ralph F. This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Co-Chair: Marvin A. This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

Literature Committee

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Purpose:  To prepare pamphlets and other literature to present to GSAWS for approval and publication.

 

Nominating Committee

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Nominating Committee Procedures

  1. The Nominating Committee will consist of an odd number of Board members as appointed by the Board, e.g., 3 or 5, etc. each of whom will have at least five years of abstinence.
  2. The NC will maintain a list of interested candidates in preparation for the next vacancy.
    1. The Nominating Committee (NC) will accept suggestions throughout the year for prospective Board members.
    2. Sources may include the interested GreySheet member, Board members, or other GreySheeters.
    3. Within 30 days of receiving a suggestion, the Chair of the NC will ensure* that the candidate is willing and eligible to accept a position on the Board before adding them to the list.  (See eligibility interview form below.)
    4. The Chair of the NC will ensure* that each interested candidate understands the process of review, recommendation, and approval and the amount of time it might be before any further action is taken.
  3. The Chair of the NC will report* to the Board each month on:
    1. Any changes in the list of candidates.
    2. Progress made towards recommending candidates to the Board (see procedures below).  In the event of a vacancy, the NC will make a recommendation to the Board on a candidate to fill the vacancy within 30 days of receiving notification from the Secretary of the resignation of a Board member.
  4. Procedures for selecting candidates to recommend to the Board:
    1. One NC member will speak with each eligible candidate.  This conversation might include a review of the purpose of the Board and the types of activities in which the member might become involved as well as the NC member’s experience of serving on the Board.  Each NC member will keep notes for these conversations.  Questions to ask include:
      1. Why are you interested in serving on the Board?
      2. What do you think you can bring to the Board?
    2. All members of the NC will then meet (either in person or by phone) to discuss the candidates and agree on the recommendations to be made to the Board.  The Chair of the NC will ensure that each candidate not recommended to the Board be informed of the NC’s decision within 7 days.  The Chair of the NC will give each candidate the opportunity to remain on the list for future openings or to remove themselves from further consideration.  The NC will keep minutes of their meetings.
    3. The Chair of the NC will forward* the recommendations to the Board for approval.  This may occur at a regular or special Board meeting or via email from the Secretary with approval votes returned by email to the Secretary.
    4. Once the Board has made its decision, the Chair of the NC will ensure* that each candidate is informed of this decision within 7 days.  The Chair will invite* the approved candidate to join the Board for the next regular meeting.
    5. The Chair of the NC will forward contact information for the new Board member and copies of Eligibility Interviews, notes from NC conversations, and Minutes from NC meetings to the Secretary within 7 days.
* The Chair of the NC has responsibility to make sure all of these activities occur but may delegate them to other NC members.

Nomination Committee Eligibility Interview

Instructions: Complete this form to determine eligibility of suggested Board member candidates within 30 days of receiving suggestion.  When a Board vacancy occurs, forward a copy of the completed form to This e-mail address is being protected from spambots. You need JavaScript enabled to view it so that they may consider the eligible candidates.
 

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